Does your business have a long-term communication strategy? If not, you’re risking high turnover rates, low productivity, and bad results. It doesn’t only affect your business, but the employees as well! What do you have to do to prevent that from happening?
Even though creating a strategy is necessary, you need to go a step further and implement technology that will make that strategy efficient! With a help of technology, you’re creating a pleasant and modern workplace all employees will enjoy and find useful. So, what tools and apps are crucial for effective in-house communication?
1. Messaging and emails
Starting with the obvious, messages and emails are the most used tools in employee communication. They are a foundation and an integral aspect of every strategy. As they can be used for both formal and informal communication, messengers and emails provide you with almost everything you need for your internal communication. So, why would you use anything else then?
A lot of online messengers and email providers aren’t always safe for use. With the increased frequency of cyber attacks, only the best companies can afford the extremely expensive protection. On top of that, emails tend to be a bit obsolete for internal communication. But they are still the most widely used tools.
2. Conference calls and meetings
A lot of teams are working remotely nowadays. It is more convenient for both employees and business owners, as remote work usually cuts costs. However, it creates a barrier to face-to-face communication, which can severely affect productivity, team bond, and effectiveness. Luckily, technology comes to the rescue!
A lot of companies utilize conference calls and virtual meetings where they share important aspects of work and help each other go through the day. Virtual meetings are especially important for remote teams that need to collaborate and work together. But we can agree that they are not the best and fastest way of getting the information through.
3. Collaboration and teamwork
When working in a remote team, collaboration tools are vital for the team’s success. They boost teamwork, efficiency and help team members work together better. Numerous apps, platforms, and software exist for that purpose. But how can you choose the best one for your business?
Choose apps with the most useful features for your team. For instance, task assigning, communication, and calendar are perfect for remote teams with a huge workload. On the other hand, teams of consultants usually only need the calendar to schedule meetings with clients. Check out the risks vs rewards about collaboration tools and decide for yourself!
4. Project management and workflow
Did you know that a lot of misunderstandings happen in the first phase of projects? It’s usually due to a lack of internal communication within the team. When teammates don’t know what their tasks are, your project is doomed to failure! So, keep things simple and clear by using project management tools to direct the workflow.
With project management tools your team will know exactly what their task is and how to perform it. On top of that, by setting certain deadlines, you’re increasing productivity and work speed which is beneficial for the project. Lastly, project management tools minimize the in-team conflict and avoid responsibility, which greatly increases communication.
5. Engagement and communication
Teams with increased engagement have better communication, retention rates, and productivity. They are loyal to the companies they work in and find pride in being a part of the community. However, creating such a harmonious environment isn’t easy as the culture plays a huge role in it. How can you build a culture that values engagement and transparent communication within teams?
Try engagement apps that boost communication and build team spirit. Such tools provide access to crucial information to all team members and employees, which creates the needed coherence. Find out more here(https://joinblink.com/) about all the benefits and perks such platforms have for your front-line workers and management.
6. Document sharing and clouds
Besides necessary information, employees need to have access to important documents and files they need to complete their assignments. Imagine having to send the same document to a lot of employees at the moment they need it. That’s really boring and strenuous! So, incorporate document sharing tools and online clouds where you’ll store documents for all employees to see.
How can these improve internal communication? Many may think that employees who have access to all the documents will talk to their colleagues less. However, the truth is different. With open access, the stress is minimized, which leads to more time to chat and talk to colleagues. On top of that, internal communication is improved by preventing teammates from blaming each other for simple mistakes.
Wrapping up
Apps and tools that improve internal communication are a big hit on the market today. A lot of companies have implemented them in their strategies, which helps them maintain productivity and openness on a higher level. Try these different types of apps and see the results for yourself!
Author bio:
Stella van Lane is a Sydney-based mom and a passionate writer in love with coffee, chocolate, music, books, and good vibes. Her top interests are business, technology, health, etc.
