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Automation – the key to ensuring your organisation survives tough times and thrives

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By Paul Sparkes, Commercial Director

 

Business is going to get tougher

Your cashflow is under increasing pressure. The very lifeblood of your organisation is under threat. And you’re perpetually in the crosshairs because so much of this is on your shoulders.

Sound familiar? If not, it soon will – because that’s what happens in a ‘downturn’. You know this all too well because you’ve experienced it before, and it isn’t pretty. Tough times are coming.

It’ll be the fast, agile businesses that’ll feel the least pain: the ones with adaptable accounting teams that can move swiftly, identify new efficiencies and seize opportunities. Just like the mammals that superseded the dinosaurs.

In times like these, you don’t have the time to struggle with outdated on-premise/entry-level software that lacks functionality and needs constant workarounds.

Why would you?

Now is the time to act. Now is the time to make sure you have dependable, controllable finance software that:

  • ensures you get paid faster – preserving cashflow
  • speeds up debt chasing – so you’re more likely to recover monies owed
  • streamlines verification and payment of expenses – keeping staff onside in a recruitment crisis
  • keeps customers sweet – when retention has never been more important.

 

It’s time to take control and embrace automation

‘Automation’ can be a scary word for the uninitiated – especially where payments are involved. The idea of a faceless bot handling money does not always sit comfortably. Not when you’re a cautious soul with responsibility for the financial health of a business.

But big banks thrive on automated systems. Those systems inevitably involve your company and they run smoothly enough. And many of your customers and suppliers are also using accounting software automation – and it too processes payments without issues.

Automation is delegation – not abdication. With the right true cloud accounting software, you are always in control. Always. You can do test runs to ensure everything is correct before approving and activating an automated payment run. (‘Trust but verify’ as the intelligence community used to say.)

This testability is very reassuring. It wins over those worried about clicking the wrong button. Even the staunchest defenders of manual payment systems can become automation evangelists when they can check in advance to ensure everything will work perfectly.

And remember, you’re delegating payment runs to a machine. An automated system will do precisely what you tell it to do. Over and over again (until you tell it to do something different). This removes the risk of mistakes caused by humans forced to perform mundane and repetitive processing tasks.

 

Get paid faster – chase debts more efficiently and more effectively

Everyone knows that the longer a debt drags on, the less likely you are to get paid. So you need to deal with debts promptly. Before they mount up.

As you might imagine, automated debt chasing is much faster and far less labour-intensive than traditional methods. Phone calls and manually generated emails all take time – vital hours that could be better spent on customer retention and new business acquisition.

Automation is also elegant because you can set it to send out different dunning emails based on customer type – so you won’t annoy your VIP clients.

Your royalty customers get the red carpet dunning email…while the shameless bad payers get a more direct missive. Meanwhile, new customers get another type of email gently reminding them of your payment terms…and so on.

Sadly, not every accounting software platform offers all this straight out of the box. It is unusual at the entry-level end of the market but there are a few providers out there!

Some mid-market systems offer debt chasing automation but generally only as an add-on. That means longer implementation times and greater integration costs. Not ideal for finance leaders that want to move swiftly and cut overheads.


Cut the cost of dealing with expenses

Sometimes it can take months to settle expenses. Manual processing of expenses can be fraught with delays that waste time (and therefore money), annoy customers and alienate staff. The situation is so bad that 38% of employees no longer bother to claim back expenses.

Automated tools are helping to move companies and accounting departments away from the stress of end-of-month expense claiming towards a much more manageable day-to-day operation.

This improves the lives of staff. Not just those wanting swift reimbursement rather than waiting for their next payday – but also for those performing the checking and processing.

There is less admin, a more manageable workload and there are fewer errors due to haste. All that time previously wasted on the expenses verification merry-go-round can now be diverted to more important work that actually results in real business growth.


What are you waiting for?

It’s a well used adage, but failing to prepare is preparing to fail. Many of us can see the writing on the wall – despite what the leadership candidates promise as part of their plans for the economy.

A cost of living crisis spurred on by rising interest rates and spiralling inflation are obvious signs of a pending recession. If your finance department is not equipped with the right software to help you manage cashflow, chase debts and keep your customers and employees happy during tough times, then you’re in for a rough ride.

In an industry which is renowned for being risk averse, why risk the financial stability of your organisation on outdated finance software?

 

Business

In-platform solutions are only a short-term enhancement, but bespoke AI is the future

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By Damien Bennett, Global Director, Principal Consultant, Incubeta

 

If you haven’t heard anyone talking about artificial intelligence (AI) yet, then where have you been? Conversations about AI and its advantages to society have been a key talking point over recent months, with advances being made in the generative AI race and ChatGPT opening a whole plethora of possibilities. Many have highlighted the advantages of AI, but notably it’s ability to create human-like content.

But these discussions have only scratched the surface of what AI is capable of doing. It is for far more than just essay writing, adding Eminem to your rave and photoshopping dogs into pictures.

In marketing, we have been using AI for years, for everything from analyzing customer behaviors to predicting market changes. It’s enabled us to segment customers, forecast sales and provide personalized recommendations, having a huge impact on how our industry works.

It is even, for the more savvy marketers of the world, becoming a key tool in maximizing budget efficiency – which is apt, considering over 70% of CMOs believe they lack sufficient budget to fully execute their 2023 strategy.

Now, as AI becomes more intelligent, the number of efficiencies it can unlock continues to rise. Not only can it help brands get the most out of their available resources and identify any areas of waste, but it can also help highlight new opportunities for growth and maximize the impact of your budget allocation.

The trick, however, is to veer away from the norm of using in-platform solutions with a one-size-fits-all approach and create your own, bespoke solutions that are tailored to your business needs.

 

Pitfalls of in-platform solutions

In-platform solutions aren’t by any means a bad thing. In fact, built-in AI tools have become increasingly popular, owing to their ease of integration, user-friendly interfaces and minimal set up requirements. They come pre-packaged with the platform, offering the user the ability to leverage AI technologies without the need for in-depth technical expertise or the upfront cost of building a solution from scratch.

However, the streamlined and accessible nature of in-platform AI solutions comes at the expense of complexity and customization. They are designed to serve a broad user base, but for the most part are built using narrow AI solutions with predefined features and workflows.

This makes them great for assisting with common AI tasks, but they lack the flexibility to tailor functionality towards unique business requirements or innovative use cases, limiting the potential efficiencies and cost savings that can be unlocked. Additionally, if a business’ competitors are using the same platform, they are probably using the same AI solution, meaning any strategic advantage gained from these will be reduced.

Bespoke AI solutions, on the other hand, may carry a higher initial investment – but can offer a significantly more attractive ROI over a short amount of time.

 

Why customized and adapted AI is the key

The difference between bespoke AI and in-platform solutions is similar to that between home cooked food and a microwave meal. Yes, it is more time consuming to prepare, and yes it likely carries more of an upfront cost, but the end result is going to be far more appealing and will carry more long-term value (financially… not nutritionally).

That’s because bespoke solutions, by nature, will have been tailored to address your brands specific needs and challenges. These custom-built tools allow for much greater efficiencies by streamlining workflows across different channels, automating more complex tasks, and providing deeper, more relevant insights.

The increased level of optimization can significantly improve productivity and reduce operational costs over time, offering a higher ROI. The increased flexibility of bespoke AI also allows brands to implement innovative use cases that can significantly differentiate them from their competitors.

The data analyzed can be specifically chosen to match business requirements, as can the outputs of the AI tool, providing a significant advantage when understanding and acting on the insights provided.

Additionally, these tools are, by nature, more scalable. They can be updated, upgraded and expanded as needs change, ensuring they continue delivering value as the business grows. They can also be designed to integrate with any existing IT infrastructure, from CRM systems and databases to marketing platforms and sales tools – leading to more efficient and effective decision-making.

 

Managing finances with AI

It’s no secret that AI in marketing automation has, and will continue to, revolutionize the way marketing is done. It has a bright, if slightly terrifying, future and can help CMOs to unlock new efficiencies, maximize the impact of their budgets and increase their ROI. And as this technology becomes more advanced, its impact will only increase.

But we already know that…and so does everyone else.

So, in order for businesses to make themselves stand out from the crowd , they must look to fully adopt the power of AI. Creating a customized and unique AI solution could be the way to set yourself apart from your competitors. A bespoke AI tool can provide brands and businesses with features unique to them and their business needs. As a result, companies will benefit from more useful data and better results to make more data-driven decisions for their business. Ultimately, this will help brands to maintain a competitive edge over their competitors, deliver ROI and most importantly optimize their budgets.

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Exploring the Transformative Potential and Ethical Challenges of AI in Wealth Management

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By

Nuno Godinho, Group CEO of Industrial Thought Group

 

In recent years, the advent of AI has sparked both excitement and scrutiny within the Wealth Management industry. The technology’s capabilities, including but certainly not limited to generative AI algorithms like ChatGPT, offer a new dimension to data analysis, market prediction, and portfolio management. However, while it presents a promising avenue for enhancing decision-making and elevating client interaction, AI also carries inherent challenges that demand careful consideration.

Benefits of AI in Wealth Management:

In a world where CX is key, AI enables wealth managers to provide personalised advice, improved portfolio performance, real-time insights, and convenient access to information and support. Previously it has been impossible for advisors to deliver hyper-personalisation at scale; now, AI-driven customisation lets them tailor investment strategies and recommendations to their clients’ unique financial goals, risk tolerance, and investment horizon.

AI algorithms can also analyse vast amounts of data to identify trends and opportunities, resulting in potentially higher returns on investments. And, more widespread use of automation will gradually reduce the cost of wealth management services, meaning higher-quality investment advice at a lower price. This is critical as firms fight to stay relevant for modern investors disillusioned by traditional advisory firms and private banks.

Relationship-wise, there are many other advantages. AI-driven data analytics make it easier to gain a deeper understanding of an investor’s needs, preferences, and behaviours, all of which help to build long-term relationships. Through predictive analytics, firms can differentiate their service and proactively identify new investment opportunities, such as emerging market trends or underperforming assets. At the same time, chatbots and virtual assistants facilitate constant communication to answer queries and increase engagement. By strategically integrating AI technology into their operations, firms have the power to optimise top and bottom lines, strengthen client connections and position themselves for long-term growth.

Navigating the Ethical and Practical Challenges:

While AI holds remarkable potential, major obstacles must be overcome. With AI’s reliance on large amounts of data, ensuring client data confidentiality, managing consent, and complying with global data protection regulations like GDPR are significant challenges. Another issue is algorithmic bias – as AI learns from data, it may inadvertently perpetuate inequalities or biases present in the training datasets used. Vigilance is necessary to ensure that AI systems don’t amplify these issues. A key concern is the absence of standard governance, leading to a lack of accountability and transparency. Black-box algorithms can make decisions without providing clear explanations for their reasoning, making it difficult for clients and regulators to understand and trust AI-driven outcomes. Overall, the responsibility for AI-generated recommendations remains complex, requiring collaborative efforts to establish robust regulatory frameworks.

Striving for Data Integrity and Reliability:

The efficacy of AI-driven solutions hinges on the quality of training dataset they are supplied with and rely upon. Therefore, ensuring accurate, unbiased, and comprehensive datasets is paramount to generating trustworthy insights. The absence of standardised data sharing can lead to skewed results, ultimately impacting the quality of AI-generated advice. Transparency in data usage, validation, and generation reasoning will be pivotal to cultivating client trust and minimising systemic risks, which ties back to the absence of standard governance, as the output from AI-generated advice will only be as good as the data sets provided. We need to understand the “lineage” of all data used and generated by the algorithms. Until the industry can come to some accord on how we plan to use all of our respective data, it will be prone to various biases and fragmented advice, which will lead to liability and reliability issues down the line. It’s worthwhile wondering whether we can see the industry opening up in an age of data equals value.

The Role of Collaborative Partnerships:

Amidst these challenges, collaborative partnerships emerge as a potent avenue. Established wealth management firms can harness the expertise of FinTech AI companies to augment their capabilities while mitigating the risks associated with AI adoption. A symbiotic relationship, where innovative AI solutions are developed by trusted partners, helps safeguard against potential pitfalls and aligns with the pursuit of ethical, data-driven decision-making.

Looking Ahead: Striking a Balance for Sustainable Progress:

As we journey into the AI-powered future of wealth management, it’s evident that a balanced approach is essential. The integration of AI has the potential to expedite the transition to wealth management 4.0, revolutionising personalised client experiences and advisory services. However, this progress must be underpinned by clear ethical guidelines, data integrity, and collaborative partnerships. Striking this equilibrium promises not only a more informed, efficient, and personalised industry but also one that upholds the principles of transparency, accountability, and client trust.

In conclusion, AI’s impact on the wealth and asset management landscape is profound, offering unparalleled insights and opportunities. While navigating challenges will be crucial, a collective effort to harness AI’s power while ensuring its responsible application will pave the way for a resilient, future-forward industry.

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