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5 Ways To Significantly Reduce Your Business Expenses

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One of the major problems and leading causes of failure among startups and SMEs (small and medium-sized enterprises) is the lack of financial resources. After all, starting a business is not a cheap endeavor. It is often accompanied by a significant upfront investment in acquiring the necessary permits, property, equipment, and, at some point, attracting and hiring employees.

At these early stages of any organization’s life, it is paramount to allocate the available resources accordingly, and any overspending on the wrong operational areas could have disastrous results.

In short, most of the problems in the initial stages of the business are related to poor control of the expenses and inadequate cash-flow management. In both cases, turning to a professional service operating in your area, such as insolvency practitioners in London, could bring tremendous benefits. Do not think that you need to reach the point of no return to seek professional guidance. The experts can take into account the current financial state of the company, its operating expenses and needs, and external economic factors and create an action plan that could help it not only avoid falling into bankruptcy but emerge from the current ordeal in an overall stronger position.

 

Analyze The Expenses

One of the main ways organizations can improve their profitability and record increased profits is by limiting their operating and other business expenses. The exact method is going to be determined by the type of expense that is taking a disproportionate amount of funds and the industry of the business.

For example, companies can attempt to renegotiate their current supplier contracts and ask for more favorable terms, or if they are facing unbearable loan payments, they could seek to consolidate their outstanding debt and achieve better repayment terms.

Another essential point in strengthening a company’s finances is to reduce the owed corporate tax via applicable tax-deductible expenses. However, to take full advantage of the various expenses that the HRMC (Her Majesty’s Revenue and Customs) recognizes as applicable for tax deductions, businesses must have effective bookkeeping, accurate financial reporting, and sufficient documentation for each expense.

 

Types Of Tax-Deductible Expenses

Many business owners may be surprised by the numerous expenses that could be deducted from their owed taxes. Even more so in the current business environment where some people are running their companies from the inside of their own homes and using their previously personal devices or services.

One of the most obvious examples is using your personal phone or computer system for conducting business calls and meetings. However, you cannot claim the entire phone bill as a tax-deductible expense and will be limited to only those phone calls that were strictly related to the company’s operations. Other expenses that apply in these situations may also include a portion of the Internet or energy bills, but again, you will have to prove that the claimed amounts were part of business-related activities.

 

Outsource Specialized Tasks

For most startups and small companies, it is not feasible to create the necessary internal departments to handle tasks that, although vital, are not directly related to the business’s core operations. Marketing, accounting, IT management, and more could be left to professional firms that will handle all of the company’s needs depending on the chosen package of services.

Outsourcing allows organizations to reduce their current expenses by avoiding the need to find, hire, train, and then pay monthly salaries for dedicated employees. At the same time, the company can be sure that it is still receiving expert-level services at competitive pricing.

 

Give Inexperienced People A Chance

While many small businesses may wish to attract established professionals with vast amounts of experience in the selected industry, the reality is that it may be impossible to match the salary they demand. Instead, do not be afraid to hire less-experienced people that are nevertheless highly motivated to improve their skill set and acquire additional knowledge.

With sufficient guidance and the right opportunities, the investment in building your workforce’s expertise could deliver significant benefits in the future. If done right, this could be while exerting a far smaller toll on the current financial resources of the company.

 

Incorporate Open-Source Software Solutions

Instead of paying hefty sums for the corporate licenses of popular office suites and apps, look for functional open-source alternatives. Oftentimes, there are completely free programs that can perform adequately while offering most of the features found in the paid product.

However, make sure that your employees are warned in advance about any changes in the tools used in the office and that they have sufficient time to familiarize themselves with the new programs. In addition, do not take any risks with the security and protection of the company’s data. This means that the chosen products must be vetted and proven to be secure enough to be used in a corporate environment.

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Addressing the ongoing global pilot shortage issue

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By Bhanu Choudhrie, Founder of Alpha Aviation

 

The Covid-19 pandemic brought the aviation industry to a halt, causing vast market disruption and putting the future of many key players at risk. Now, just as airlines were getting back on track, staffing shortages are causing new complications – and part of this issue is a growing pilot recruitment problem.

So, where does the sector go from here and what steps need to be taken to mitigate pilot shortages?

The root of the issue

Even before the pandemic, there was a global shortage of pilots, with people flying more due to a rise in more affordable airlines and falling fuel costs. In fact, the 2020-2029 CAE Pilot Demand Outlook suggested that the global civil aviation industry will require more than 260,000 pilots by the end of the decade.

However, when demand for air travel dropped across the globe, airlines were quick to offer early retirement packages to reduce immediate outgoings. Whilst this approach helped some airlines stay afloat during the slowdown, a wave of early retirements has left them on the back foot.

Bhanu Choudhrie

Now demand is coming back much faster than expected. In the US alone, the Bureau of Labor Statistics is expecting 14,500 openings for commercial and airline pilots each year until 2030, and this imbalance is already having a detrimental impact on the aviation industry. With flights being cancelled, travellers left stranded, and some airports losing service altogether, it is crucial that the larger aviation ecosystem comes together to work out a solution to effectively address this pilot shortage crisis, so that it can once again meet capacity demands.

Re-directing efforts to rebuild pilot pools

With vast swathes of pilots put on furlough during the pandemic – and therefore unable to maintain their license requirements, the damage isn’t just in the ongoing pilot shortage, but also in the decades of experience the industry has lost. In response to this narrative, last month a Senator in the US introduced legislation to raise the mandatory retirement age of commercial airline pilots from 65 to 67 – and the US are not alone in this shift. Last week, Air India announced that it will be raising their retirement age for pilots from 58 to 65. Now we need to see other countries and airlines follow suit to help retain the talent that can help guide and mentor the next generation of cadets.

Moreover, training schools and airlines will need to work together to challenge industry stereotypes and empower more women to pursue a career in the cockpit. Currently, just 5.1 per cent of the world’s commercial pilots are women. This means that for every twenty flights taken, only one of them will be piloted by a woman. Unfortunately, this gender imbalance has become a long-established trend within the aviation industry and, stereotypically, pursuing a career as a pilot has been considered a male occupation, with women type cast to cabin crew instead. Therefore, if we are to make proactive strides towards addressing the current pilot shortfall, finding a way to shift that percentage is essential.

The cost of training to be a pilot is also a key barrier the industry needs to address, and at pace. On average, the cost to train as an air transport pilot can exceed $100,000 – making a career in the cockpit unattainable to many. One way for the industry to help narrow the gap and mitigate what is often seen as a considerable financial risk, is to make bursaries more accessible. There are already a number of programmes in place, to support both aspiring pilots and those who need to maintain their licenses, however, now the industry needs to work on championing and expanding these support systems.

The industry also needs to start to embrace alternative approaches to alleviate this substantial outlay. For example, at Alpha Aviation, we have started running the the Multi-Crew Pilot License (MPL). This is a shorter, more simulator-focused way of training that not only opens up opportunities for prospective cadets from less privileged backgrounds, but also offers a more flexible training programme and quicker route to qualification – reducing the financial expenses for cadets to cover.

Technological innovations can also play a crucial role in advancing the training process to help support a consistent employee base. For example, e-learning programmes can enable airlines to expand cadet class sizes. No longer restricted by the physical capacity of training centres, e-learning programmes have the potential to significantly open up access to becoming an aviator and will ensure airlines can recruit the best talent, irrespective of locality. In addition to this, pilots still need to clock up over 1,500 flying hours to receive their ATP certificate. Therefore, investing in simulator training facilities is now pivotal in supporting cadets to keep on top of the legal requirements and improve their skills set at a significantly quicker pace, alongside supporting existing pilots to retrain on new aircrafts when necessary.

Looking ahead

The pressure on the aviation industry shows no signs of abating any time soon. Therefore, while it is great to see passenger numbers returning to near pre-pandemic levels, the industry needs to take this as a significant wakeup call and re-assess its pilot recruitment process.

At the end of the day, there is no quick fix – training top of their class pilots takes time, investment and enthusiasm. However, addressing the ongoing chaos and driving the sector out of this turbulent period is essential to the economic revival of the nation. Therefore, decisive action is needed – and it is needed now.

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How exporters can mitigate risks and operate smoothly in stormy, post-Brexit waters

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By Morgan Terigi is Co-Founder and CEO of Incomlend

 

The past few years have presented a series of hurdles for companies whose operations rely heavily on international trade.

Brexit brought with it a storm of bureaucratic complexities that upended long-standing trade routes and routines, impacting not only those in the United Kingdom and Europe but also businesses across the globe. This on its own would be enough to cause logistical headaches for even the most senior of operators, but the emergence of the COVID-19 crisis, the subsequent worldwide lockdowns, and now the Russian invasion of Ukraine has created an environment where running a business smoothly becomes an altogether more difficult task.

According to information from Eurostat, between January 2020 and December 2021, EU imports coming from the United Kingdom fell by 16.4 percent and at the same time, EU exports to the United Kingdom decreased by 2.1 percent. Taking a sector such as the fishing industry, which exports much of its goods to the EU (113 thousand metric tons in 2019), trade has been impacted by both additional costs and delays due to red tape which can be a nightmare.

Analysis by the National Federation of Fishermen’s Organisations the bulk of the UK fishing fleet is set to lose £64 million or more per year, with a total loss in excess of £300 million by 2026, due to Brexit. This is just an example of one of the many industries which have suffered post-Brexit, and for many, it has only gotten worse.

Morgan Terigi

The spread of COVID-19 quickly added another monumental hurdle to international trade. According to statistics on UK-EU trade from the House of Commons Library, the first lockdowns in the UK and EU, which occurred in March 2020 saw the value of UK exports to the EU drop by 17 percent from the first quarter to the 2nd quarter of 2020. Imports from the EU to the UK fell by 26 percent over this same period and there was an 18 percent drop in UK exports between Q4 2020 and Q1 2021 and imports from the EU fell by 25 percent over the same period.

Moving past COVID-19, the Russian invasion of Ukraine and the subsequent economic sanctions on trade and imports of goods from Russia would stand as the next major hurdle to the UK, the EU and the wider world.

According to an analysis of the impact of economic sanctions of UK trade in goods with Russia, the imports of goods from Russia dropped to £33 million in June 2022 – the lowest level since records began. There have also been no imports of fuels from Russia in June 2022, another first, while exports to Russia dropped by £168 million (66.9percent ) compared with the monthly average for the 12 months to February 2022.

The combination of Brexit, COVID-19 and the war has caused significant logistic supply-chain related issues not just for companies in the UK and Europe, but across the entire world.

So what can exporters do in order to minimise risks to their business operations?

It is important for exporters to diversify in order to survive. While imports from the EU to the UK took a massive hit due to Brexit, imports from other non-EU countries increased by 30.1 percent. At the same time, EU exports to other non-EU countries increased by 6.1 percent.

When the flow of raw materials from one country or region becomes problematic or non-cost-effective, it is in a business’s best interest to source these raw materials elsewhere. Having this variety of sources means the production of products or services can continue despite whatever problems may arise.

This allows a business to operate more efficiently and securely. However, once a business starts venturing into new supply lines, a certain element of risk comes into play.

Long-standing relationships provide a comfortable routine and while diversifying these routes can provide a security blanket, new issues with new suppliers may arise.

To survive in such uncertain times, exporters must explore new markets, and SMEs must be nimble in regards to where they get their products, all of which increase risks for those trading.

These new risks can be costly to SMEs, particularly those whose cash flow may not be enough to survive a major hurdle or hiccup. And with SMEs making up around 90 percent of businesses and over 50 percent of employment worldwide, their role in the economy can not be overstated.

This is where invoice financing firms step in. They are able to provide funding to these companies in order to cover the trade-finance gap from which they are currently suffering.

These businesses can provide SMEs extend credit lines in a more flexible manner than banks and traditional lenders can achieve.

This means an SME which is under pressure can rely on this credit to cover overheads such as paying wages and suppliers, allowing them to keep operating smoothly, even if unexpected problems arise.

An example of this would be a factory in one region, which provides car parts for a company in another region. On the first of the month, this firm ships out the completed order of car parts for an agreed fee of €150,000. However, the payment for this may not come in for a number of weeks – leaving the factory owner in a tough situation until that payment comes in. The invoice trading firm steps in there, as a middleman. He pays the factory owner, meaning said owner can pay his workers wages, and pay for the next load of raw materials. Once the money comes through from the buyer, the invoice trading firm then receives their money back, plus interest and the whole supply chain continues to operate smoothly.

As the geopolitical climate continues to shift and change, new challenges and hurdles are sure to arise. Fintech, in particular, invoice financing firms will play a decisive role in the future of trade. The flexible nature in which they can provide financing see that wages are paid, materials are sourced, shelves are stocked and businesses stay open.

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