Modernising your HR department through automation is a small step that can make life easier for team members and managers within an entire organisation. Its positive effects can ripple as you streamline HR processes, create standard protocols, and reduce human error to address efficiency gaps in a number of areas. So, in this article, we have listed some strategies and best practices to help you streamline your HR department and avoid the common pitfalls of inefficient and manual workflows.
Improve Existing Processes
When looking for possible areas to make improvements, it’s important to start by reviewing existing processes in order for you to identify opportunities to automate them. Some of the areas to focus on include payroll, employee benefits, recruitment, training, time and attendance, etc. Opting for cloud-based tools can also reduce time spent in reviewing candidates for new positions, instead of tracking paper resumes and emails during the hiring process.
In fact, according to a recent survey conducted by Deloitte, 74 percent of the respondents have indicated that they find a lot of processes redundant and highly complex. The study also found that integrating HR specialised software allows the management to eliminate complex processes involved, especially when the employees are already bombarded with too many emails, phone calls, and other messages from a range of mediums. Another helpful tip is to deliver cost-effective training programs and create a culture that promotes constant learning as it will serve as building blocks that can help your company rise above its competitors in the industry.
Utilise Employee Benefit Platforms
Competitive employee benefit platforms are like the icing on the cake when it comes to retaining the best people who know your organisational goals. What’s more, most importantly of all, these people know how to get things done. These platforms will simplify the overall benefits administration and will equip you with the right tools to help you manage all the benefit plans.
However, when choosing among all the platforms that are currently available in the market, it is important to take some time to invest in a flexible benefits platform to allow employees to benefit from perks that suit them and their families best. A company like Zest Benefits believe in enhancing employee productivity, and you can check out their employee benefit platforms to see for yourself. Providing a tailored mix of benefits for their financial, health, lifestyle, and wellbeing is an essential step towards improving employee retention and cultivating an engaged workforce.
Automated Communication Channels
With the help of automated channels of communication, you strip away the need to answer myriads of common questions every single day and will also establish a culture of empowerment among employees. This will serve as channels for honest feedback and constructive criticism to allow your employees to solve their issues together and avoid any root of employee frustrations from growing. Furthermore, in this computer-dominated workplace, these automated systems can also send reminders and targeted messages to keep employees apprised of upcoming deadlines.
Track Workforce Progress
Tracking workforce progress can be complex, as it typically requires information processing, filing, and a ton amount of paperwork. Nonetheless, by automating this function, you can make data-driven decisions, grounded in evidence without spending hours manually processing and analysing the physical ones. These digital files include metrics that will serve as an indicator to help you measure your employees’ performance and spot top talents from the underperforming ones. You can also utilise this to focus on key business areas, such as turnover percentages, absence percentages, and statistics on why employees are leaving.
