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TURNING THE BURDEN OF COMPLIANCE INTO COMPETITIVE ADVANTAGE

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Ben Bulpett, Identity Platform Director, EMEA, SailPoint

 

Banking is no longer limited to four walls of a building. In the UK, three-quarters (73%) of consumers now use digital banking channels on a weekly basis, as people grow increasingly accustomed to their ease and convenience. But this isn’t without some downsides. Mobile functionality, blockchain integration and emergence of banking-as-a-service have led to a growing number of cyber threats for organisations, but also a growing burden of compliance requirements. GDPR is reported to have generated €182 million in fines in 2020 alone – on top of evolving FCA regulations.

However, meeting compliance requirements doesn’t have to be a cumbersome drain on time. With the right technology in place, it can mean competitive advantage – streamlining operations, driving efficiency, and closing security gaps. Key to this is the use of identity security which can automate processes and permissions in line with changing job roles and responsibilities.

 

High risk

Financial services has one of the highest rates of insider data breaches, costing $14.5 million last year alone. Whether it’s a disgruntled employee acting with malicious intent, or an employee accidentally clicking on an unsuspecting link, the level of access that staff have to sensitive information within a business makes them a potential vulnerability.

Ben Bulpett

This threat is made worse given the banking sector is particularly prone to complex corporate structures and departmental siloes – all of which hinder an organisation’s visibility into different roles, responsibilities, and data access. Combined with the industry’s continued reliance on spreadsheets and manual processes for tracking data access and user identities, and you have the perfect recipe for inaccuracies and inconsistencies.

Along with creating an auditing and reporting nightmare, this creates gaps in the system prime for exploitation by threat actors who are keen to get their hands on the industry’s lucrative assets.

 

Separation of duties

Control over access is also critical given the importance of separation of duties in banking and financial services to reduce the risk of error and fraud. No single individual can control more than one part of a transaction. For example, an employee can’t both create and pay invoices. Preventing access to one or more of these activities is crucial to preventing the misappropriation of funds.

Separation of responsibilities is a well-entrenched concept, but in reality it can prove challenging. Banks typically define what roles are forbidden to overlap, but with the growing number of apps and systems, administration can grow complex and error prone. Not to mention staff moving from role to role through promotions and lateral transfers, which can result in ‘over-permissioning’ or ‘entitlement creep’. Add to the mix all the different logins for various licenses and subscriptions that different employees have access to during their time in an organisation, and the situation can quickly spiral out of control, increasingly the vulnerability of systems to exploitation.

 

Identity is the new perimeter

Getting access requirements right must be a top priority for organisations. Doing so not only means protecting against cyber threats, but meeting compliance requirements and streamlining operations. To achieve this, financial institutions must have the right technology in place that provides them with visibility over who has access to what information and when.

Using identity security powered by AI and machine learning, processes can be automated and access granted on a need-to-know only basis according to the roles and responsibilities of individuals – no more, no less. An automated system can not only find and disable accounts of ex-employees, it can also rectify access for existing users that is no longer appropriate, depending on movements within an organisation. Critically, it means being able to uncover and mitigate against potential threats fast – such as identifying and putting a stop to out of the ordinary, suspicious behaviour, for example, an unauthorised user attempting to access sensitive files.

This also reduces the burden of repetitive manual tasks, freeing up IT teams to focus on high-value activities rather than sorting password resets or additional data access, and subsequently provides a cost-effective solution. Automation ensures the accuracy and completeness of data sets so critical for keeping on top of compliance.

 

Staying ahead of the game

Meeting compliance requirements doesn’t have to be a headache for organisations. Through identity security, keeping on top of this can mean competitive advantage in more ways than one – protecting the enterprise perimeter, streamlining operations and ensuring all data and users are properly accounted for.

 

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SET YOUR BUSINESS UP FOR SALES SUCCESS IN A POST-PANDEMIC WORLD

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SET YOUR BUSINESS UP FOR SALES SUCCESS IN A POST-PANDEMIC WORLD

Dean Fiveash, Head of FinTech Sales, IFX

Without doubt the Coronavirus pandemic impacted every aspect of our lives and fundamentally changed the way in which we all conduct business.

From the widespread adoption of working from home, to the amplified focus on employee wellbeing and work life balance, to simply acknowledging that people are more than their job titles and are often juggling childcare, pets and terrible wifi issues all whilst trying to do their job. The last 18 months have altered the way we work forever and in order to set our businesses up for success we have also needed to rethink how we operate.

Dean Fiveash

In a people facing sector like sales,  it’s  clear that the loss of face-to-face interaction is perhaps the biggest loss and an impending challenge as we slowly emerge from the confines of the pandemic. Gone are the days of instant downloads from ‘water cooler’ conversations with the team discussing deals or general matters. Instead, our inboxes and diaries are full of zoom catch ups. This isn’t to say that success has dwindled. Flexibility of working from home has helped many businesses to grow rapidly. In fact at IFX we have enjoyed our ten best months of company sales, but there is no denying the way in which we work within our teams has shifted. So how can you set up your sales teams to maximise its chances of success?

 

Adapting To The Times

For many businesses operating during these unprecedented times the shift towards the work from home culture has seen its benefits. Speed is key in the fintech industry and video calls on top of isolated working has greatly improved our time efficiency allowing us to do more for our clients in the long run. Equally, with the workforce being spread around the country and in some cases even globally, came the need for further rigorous checks and processes to ensure the high standards set in the office environment are still being met.

Despite this I would argue that this made us better sales people, and in turn a more successful and thriving sales team.

Post-pandemic success is grounded in not just the talent of your employees but also how you choose to structure your teams. For me, the old adage ‘People Buy People’ remains the most relevant factor for developing a slick sales team. At the end of the day, the technical stuff can be learnt over time but the proficient people skills needed in client facing roles is more innate.

When evaluating team skills, individuals who demonstrate determination and the ability to keep smiling through adversity are a vital asset, especially in the fast paced fintech industry.

Having worked in numerous team leader roles within the sales industry,  I know the difference that a collegiate and supportive team can make to successfully securing deals. The key is to have people at your disposal who are going to pitch in to help others, in turn making the team more robust. In the post-pandemic world, this will remain the key quality to look for and embed as a core value across the business.

 

Fostering A Successful Culture 

Whilst the team structure and core skills are an important part of the team set up, good management and personal development structure is crucial to success. At IFX, our sales leadership team all have client portfolios and are regularly signing and navigating deals. It’s through giving my team practical experience and regular client interaction that we can gain far better market insight than through managing team activity or KPIs alone.

More discipline is also required when working at home to retain the sales focus whilst navigating domestic distractions. As such, maintaining your employee motivation and focus is something each business should work on. A difficult feat without the physical presence of your team and one balanced on knowing your employees and their individual needs. But little things go a long way, so incentives and perks such as company socials, bonuses or simply a free breakfast can work wonders to motivate others. Another tip is to set  attainable goals and regular check-ins with your team to keep motivation on track to reach peak productivity.

 

Looking Forward

Team dynamics will continue to change to adapt to the ever-changing and rapidly evolving landscape, the secret to success will remain the same.

Something to look forward to in the next couple of years as a movement,  is the greater adoption of smarter contracts and embedded FinTech, which of course as businesses and as a team we will have to adapt to.

Ultimately, my biggest piece of advice to others is to get the basics right.  A leading-edge solution fails to achieve greatness if it isn’t backed with competent sales/relationship managers and attentive operational support. Traditional ingredients for success such as reputation and trustworthiness are built over time, often through word of mouth, but building a competent team who can make your clients happy is essential to that mix

 

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THE EVOLVING TECHNOLOGY NEEDS OF THE FINANCE DEPARTMENT

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THE EVOLVING TECHNOLOGY NEEDS OF THE FINANCE DEPARTMENT

Jennifer Sims, Senior Consultant at Xledger

 

The world of finance software is evolving quickly, but with many new software contenders entering the market it can be a mindfield for organisations. Many finance teams are already using multiple accounting apps and software packages for bookkeeping, payroll and invoicing to service individual needs. Whilst it may work fine for now, this segregated approach isn’t sustainable for long-term growth. The world is swiftly moving to agile, automated ways of working. As a result, there is a growing need to choose suppliers that can fulfil multiple functionalities within the one platform.

Financial software is evolving at such a pace that it can be difficult to keep up. Changing up a finance solution is a big step and ease of migration can be a substantial factor in determining which solution provider to go with. But how do you choose a solution that will grow with your business and still offer something innovative in five or ten years down the line? The fear is always that non-techie organisations will end up falling behind, but in such a highly concentrated industry, how do you decide which solution would work best for you?

 

Cloud-first: the term that makes all the difference 

You could find a ‘cloud-based’ service with an application that comes with automated audit trails to make it easier to meet compliance and record-keeping obligations, for example. But for a solution to offer all of the many future benefits promised by the cloud, it needs to have been built specifically for a cloud environemt from the outset – ie. not an on-premise built system that has been later adapted. Cloud-first services (true cloud) were always intended to leverage economies of scale, cope with live updates, be accessible from anywhere with an internet connection, and to scale rapidly, to name just a few of the many benefits.

When we talk about innovation in financial technology, we’re not just talking about software that makes it easier for the financial controller to create reports. If eliminating reliance on Excel spreadsheets is the only tangible benefit you have to really shout about, you are missing out on the real deal. With ‘true’ cloud finance software the sky is the limit.

Finance and accounting technology needs to directly meet the needs of the finance function and support the wider business needs.  When looking at accounting software platforms you’d be hard pressed to find one that doesn’t now promise ‘cloud-based’ enterprise resource planning (ERP) capabilities. The cloud is nothing new, but it’s the way that a solution harnesses this environment that makes a real difference. And here is where there is a need to read between the lines.

 

Automate more with true cloud 

Historically, repetitive and manual tasks are typical of the finance role – from invoice postings to expense claims handling – these can overwhelm the finance team. Research by Xledger[1] has found that an enormous 91% of CFOs and finance decision makers are carrying out at least one of these repetitive tasks as part of their job. What’s more, senior finance leads are averaging a whopping 25 hours per week carrying out repetitive and manual tasks, compared with 15 hours for other finance decision makers.

A modern, true cloud finance system can enable your business to automate repetitive tasks and provide one source of truth so that teams can make informed business decisions that will help to scale a business. Bank reconciliation, dashboard creation and reporting are just some of the tasks that can be handled automatically.These capabilities are aiding overtasked finance teams and saving hundreds or thousands of hours a year.

Whilst different companies are at different stages in their digital transformation what is clear is keeping up with the latest technology is fundamental to the future success of an organisation.

Xledger is a true cloud finance solution. The basics include invoicing, robust general ledger accounting, detailed slice and dice reporting, purchase orders, billing, VAT reporting, and cash and bank payments. It also adds process and structure to the enterprise with procurement and inventory, budgeting and forecasting, and project accounting. Users are always on the latest version of the software and with regulation more stringent than ever today, Xledger is ISO 27001 accredited.

Choosing the right provider for your financial ERP solution comes down to whether it has the fundamentals right. When hosting all of your vital data in the providers’ own servers, it should evidence a highly tested security process that comes with backup services as standard.

As our demand for technology capabilities grows and as ERP models progress, innovation will become the structure for growth – and there is no end to the possibilities.

 

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